If you wish members to view the circulars with due sensitivity or seriousness, the language used should have legal undertone and it must demonstrate authoritativeness. ![]() Staff member(s) could forfeit not just the wages for that absentee period but is (are) liable for further disciplinary action also.įinal Comments: - While issuing office circulars, there has to be punch in the writing. All the staff members of _ (name of your company) are hereby cautioned to adhere to the policy guidelines while availing of leave. Added to this was non-communication which in turn leads to speculation whether the employee will report for duties lately or will not report at all.ģ. As such, sudden absence of a member upsets the regular workflow. Incommunicativeness of the member has been viewed seriously. Notwithstanding modern means of communication like email, SMS etc that are available to us, the member remained incommunicado.Ģ. Nevertheless, recently there was a case wherein one of our team members absented from duties without any information. In the Policy on Employee Leave, procedure on how to avail of leave has been mentioned explicitly. remove this line)Ĭirculation No _/2018: Unauthorised Absence of the Staff Membersġ. However, we request you keep us updated about your status as soon as possible and it enables us to support you where possible and also to ensure that your colleagues are not overloaded. As you are entitled to avail your leave benefits, we request you to plan and inform about your leaves well in advance and inform about your leaves to your supervisor/HOD or you can write to me.Īs we know, sickness or emergency situation may happen anytime and it's really hard at that time to communicate the same to the company as your priority at that time would vary. We truly appreciate your contribution to our company. I strongly recommend you to improve your communication skill by reading, writing and speaking, please work on this immediately. If you copy from different persons on different situations there won't be uniform writing style. ![]() Emergency situation worst than this may happen, to whom will you ask for support? One of the key skills for HR is communication and you have to communicate every aspects to employees. Look at the writing task and ask yourself: ‘What would I want from this if I were the reader?’ Remember, the more you question what you are doing, the better you will do it.Am really worried that you are seeking help to draft an email to your employees regarding the importance and process to apply leaves. Hint: Put yourself in your reader’s shoes. Decide which you must include (essential) and which you might include (optional) and drag and drop into the correct category. Below are a number of statements that could go into the email. You have been asked to write an email to inform the staff of this matter. Safta also mentioned that the company has finally agreed to replace the existing lockers with bigger ones within the next six months. Safta Iqbal, the Hygiene Manager, has asked you to deal with the problem. This is against company regulations – in fact, it is a disciplinary matter. You suspect she has been encouraging others. You know one team member in particular (Catrin Rogers) resents arriving five or ten minutes early to change into uniform. You have found that some of your cleaning staff are clocking on before they change into their uniforms. Imagine you are a supervisor in a care home. Before you do so, take a look at the example below, so that you’re familiar with the main elements and the kind of wording that is appropriate. In the next two activities, you plan and write an email. If the answer is ‘yes’, you may or may not choose to include it. If the answer to this question is ‘no’, the information must go in. Will my reader understand what I am trying to say without this piece of information? This question gets you to focus on why you are writing in the first place. Two questions can help you decide whether any piece of information is a ‘must-go-in’ or a ‘might-go-in’. That means deciding what must go in and what might go in. One of the golden rules of writing to inform is contained in the acronym KISS (Keep It Short and Simple).
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